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TRANS-1569 - Canada (British Columbia) - Transcription Services - Deadline August 28,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: TRANS-1569

Government Authority located in British Columbia; Canada based organization looking for expert vendor for transcription services.

[A] Budget: Looking for proposal

[B] Scope of Service:

Vendor needs to provide transcription services
• Court Services Branch, on behalf of and in response to requests made to Court Services Branch by members of the judiciary or by the Correctional Service of Canada (Court Services Branch is part of the Ministry);
• Crown Counsel (BC Prosecution Service, part of the Ministry);
• Legal Services Branch (part of the Ministry);
• Legal Services Society, a third-party entity established by the Legal Services Society Act;
• private practice lawyers; and
• other interested parties, including the media and the public.
a) Transcript orders: -
• retain the services of another Contractor where the Ministry determines, in its sole discretion, that the Contractor cannot or should not be performing the Services in respect of a request for a Transcript;
• retain the services of an Authorized Reporter for creating a Transcript in respect of a Proceeding in Supreme Court where the Ministry determines, in its sole discretion, that circumstances require it;
• authorize the Legal Services Society to retain the services of an Authorized Reporter for creating a Transcript in respect of a Proceeding in Supreme Court where the Legal Services Society determines, in its sole discretion, that circumstances require it;
• perform pilot projects regarding the creation of Transcripts where the Ministry, in its sole discretion, elects to do so.
b) Transcript services: -
i. receives and process orders for Transcripts electronically and or by fax from the Ministry, the Legal Services Society and other parties;
ii. ensure that any ordering party is authorized to obtain a Transcript in accordance with Judicial Records Access Policies and the applicable law;
iii. electronically access the Digital Audio Recording and any material required for the preparation of the Transcript, or by another method agreed to by the Ministry and the Contractor;
iv. make all security arrangements as required by the Ministry for the Digital Audio Recordings and any other material required for the preparation of the Transcript;
v. transcribe and proof-read Transcripts in accordance with the standards outlined in the Transcription Manual; vi. copy and bind, if required, a sufficient-number of paper Transcripts;
vii. provide the electronic copy of the Transcript in Adobe format or any other format identified by the Ministry and electronically upload;
c) Judge-Approved Transcripts: -
i. for Supreme Court, produce the first draft in electronic format (compatible with software used by judicial staff) on a Digital Storage Device or electronically upload to the Court Registry to be forwarded to the judicial officer for editing (once approved, the judicial officer will send to the ordering party directly).
ii. for Provincial Court, produce the first draft and forward a paper copy, and one on a Digital Storage Device, if requested, to the judicial administrative assistant to forward to the judicial officer for editing. The judicial officer will return the draft transcripts with any editorial changes for finalization and issuance to
d) Transcripts for appeals and appeal books: -
i. receives and process orders for appeal Transcripts or appeal books electronically and/or by fax from the Province and other parties;
ii. ensure that any ordering party is authorized to obtain a Transcript in accordance with Judicial Records Access Policies and the applicable law;
iii. provide Transcript services as detailed in documents
 iv. compile all required documents, including Transcripts produced by other transcript providers, court documents, exhibits, and other materials;
v. attends the Court Registry, as required, to copy exhibits for the appeal book;
vi. copy and bind, if required, a sufficient number of paper Transcripts or appeal books;
vii. provide the electronic copy of the Transcript or appeal book in Adobe format or any other format identified by the Ministry, the Legal Services Society or required by the ordering party; viii. label any Digital Storage Device according to the standards set out in the Transcription Manual;
ix. deliver the Transcript or appeal book as designated by the Ministry, the Legal Services Society or ordering party;

[C] Eligibility:

- Onshore (Canada Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 28 August, 2020

Category : Medical Transcription and Others

Country : Canada

State : British Columbia

RFP Expired

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