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SW-19636 - USA (Colorado) - Document Management System - Deadline November 16,2018

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-19636

Government Authority located in Colorado; USA based organization looking for expert vendors for document management system.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide document management system including
- Microsoft Active Directory integration to System should integrate with the District's Active Directory system for user and group security provisioning. Should be able to restrict downloading and printing of documents based
- Relational database management system to compatible with Oracle RDBMS or MS SQL Server.
- Server operating system/Virtualization should run on Red Hat Linux or MS Windows virtual servers
- Document repository support storing documents on a filesystem
- System should be web-based and compatible with Chrome on Windows 10, 2007 and Mac OS. System should not require the installation of third-party software on the user's local computer, e.g., java runtime environment
- System should support web services integration with third-party software systems and the District's student information system.
- System should allow administrators to configure retention policies based on metadata attributes. Document purging should be an automated process determined by the retention policies.
- System should be configurable to allow for automated import of documents from exiting 3rd party applications and file servers
- The Document Management system has the ability to classify documents with metadata to make them easier to search and retrieve in the future. the number of metatags and document types should be unlimited
- The Document management system ensures a mandatory amount of metadata is captured for each document or record in the library, as new documents are added, the user is prompted to classify the file using required metadata fields as defined by the controlled vocabulary, menus, and text fields.
- The search capability can search the metadata associated with the document as well as the actual content of the document.
- The Document Management System can export search results and import them into an analysis tool
- The Document Management System has the ability to save searches for re-use.
- The Document Management System can take documents and file them into appropriate folders based on predefined values in customized scripts.
- System identifies missing types of documents and alerts user
- System should include tool to migrate documents from current system to new system. with developed scripts or methods

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 16 November, 2018

Category : Software, System and Application

Country : USA

State : Colorado

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